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Mail client configurations for common email providers.

email client conigurationUsing an email client is the easiest way to access your emails all in one place, when you have multiple email accounts. Setting up an email client to manage multiple email accounts is like setting up your new computer because we do it only once in one computer. But before you setup your mail client to manage your email accounts, you need to collect certain information’s  regarding your email account and the server providing the service. The information include incoming and outgoing server addresses and the port and authentication type used to access the server. Here are some configuration details that you should know if you have accounts in common email providers like Google, Yahoo and Hotmail.

Different types of email servers

Different mail clients support different types of email servers. You don’t want to learn anything about the server types but you need to be sure about the server types supported by the email client you use.

  • Post Office Protocol 3 (POP3)- Most e‑mail services use this server, especially for personal e‑mail accounts. They hold the incoming e‑mail messages until you check your e‑mail, until they are transferred to your computer. The messages are then deleted from the server once you check your e‑mail.
  • Internet Message Access Protocol (IMAP)- These servers do not delete the e-mail messages, but let you work with e‑mail messages without downloading them to your computer. You can preview, delete, and organize messages directly on the e‑mail server. The copies of the messages are stored on server until you delete them. This server is commonly used for business e‑mail accounts.
  • Simple Mail Transfer Protocol (SMTP)– This is the outgoing mail server that handles the sending of your e‑mail messages to the Internet.

Mail Client configuration for Gmail

Incomng Mail Options
POP server – pop.gmail.com
Port – 995
Encryption – SSL Encryption

IMAP server – imap.gmail.com
port – 993
Encryption – SSL

Outgoing Mail Options
server – smtp.gmail.com
Port for TLS –  587
Port for SSL – 465

The username and password used for authentication with the server is the user name you registered with the Gmail. If two step verification is enabled for your account, then you must provide the application specific password as the password. Before using POP as your incoming mail server, you have to make sure that POP is enabled for your account, in the settings.

mail client configuration for Yahoo

Incoming Mail Options
server – pop.mail.yahoo.com
Port – 995
Encryption – SSL Encryption

Outgoing Mail Options
server – smtp.mail.yahoo.com
port for SSL – 465

Mail client coniguration for Hotmail

Incoming Mail Options
server – pop3.live.com
Port – 995
Encryption – SSL Encryption

Outgoing Mail Options
server – smtp.live.com
port for SSL – 465

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